Most venues can be reserved up to six months out from the event date. Classroom reservations are confirmed quarterly after the academic schedule has been finalized. External organizations may inquire about availability further out, and depending on the venue requested, we may be able to place a soft hold on the venue for the event. Internal clients -- students, staff, and faculty -- have higher scheduling priority and may reserve space up to one year out.

Yes, though certain restrictions apply. As a 501(c)(3) nonprofit university, Seattle University must follow regulations regarding use of campus facilities. While many meeting rooms and event venues are available for rent by for-profit companies, there are certain campus facilities that may only be reserved by other 501(c)(3) nonprofit organizations. Further, due to the university's tax-exempt status, for-profit organizations are not permitted to partake in any activity during their program that may result in commercial gain.

Conference and Event Services (CES) does not manage reservations for Sullivan Hall, home of the School of Law. Please contact the law school Event Administration office directly for reservation inquiries. For a full list of available venues, please see our current Facility and Technology Rental Rates.

Please submit a request and provide as many details as possible about your program. CES does not directly manage reservations within our athletic facilities, but we will route your request to the correct team for review.

Yes, please include all known dates in your request, and we will check on availability. If an adequate space is available, we are only able to reserve spaces for those dates that occur within the next six months. For dates beyond six months, we may be able to tentatively reserve space until we are within the confirmation window.

All external events, regardless of size or space used, will have an assigned event coordinator. Your coordinator is available for questions, advice, and any other support you may need.

Your event coordinator is your partner throughout the entire event planning process, from the initial scheduling of the event through to the final billing stages. We know how difficult it is to plan events, and having to manage contracts and arrangements with multiple service providers (e.g. event technology, custodial, parking) on top of planning your catering menu only makes it more difficult. Your event coordinator will manage all of those relationships and arrangements for you so you can focus on planning a successful program.

For an overview of the services your event coordinator can provide, please visit our Event Services page.

We require a 25% reservation deposit based on the total estimated charges listed within your contract. The deposit is due at the same time as the signed contract.

You will receive an invoice listing all final charges for rentals, services, and other arrangements within 45 days after your event. The invoice will be sent via email. Any remaining balance is due within 30 days of receipt of the invoice.

We accept checks, credit cards (MasterCard and Visa), and wire transfers. 

Check Payments

Please make checks payable to "Seattle University" and mail them to the following address:

Credit Card Payments

We accept both Visa and MasterCard with a 4% processing fee.

Wire Transfer

Contact your coordinator for wire transfer instructions. Please be sure to tell us when you have sent the transfer so we can ensure it's routed appropriately.

Our rates are calculated specifically with nonprofits in mind since the vast majority of our external clients are nonprofits.