Payroll records are stored in various formats; some are stored in a paper format, on microfiche, on line, or diskettes. Regardless of the method, payroll records are generally available for viewing within 72 hours of receiving notice from any agency governing the processing. The Payroll Office destroys all documents legally not required for recordkeeping.
Location: Payroll Office for records less than 2 (two) fiscal years; 1103 East Madison Building for records older than 2 (two) fiscal years
Retention Requirement: At least 3 (three) years after their last date of entry
Regulation: Fair Labor Standards Act (FLSA)
Storage Medium: Paper
Location: same as above Note: Payroll Office does not keep I-9 for Faculty and Staff
Retention Requirement: At least 3 (three) years after hire or 1 (one) year after termination, whichever is longer
Regulation: Fair Labor Standards Act (FLSA)
Storage Medium: Paper
Doc's Owner: Jonathan Seeber - ext 6023; email: seeberj@seattleu.edu
Location: same as above
Retention Requirement: At least 4 (four) years after the last date the information on it is used to prepare an employer's tax return
Regulation: Internal Revenue Service (IRS)
Storage Medium: Paper
Doc's Owner: Rita Lin - ext 5887; email: rlin@seattleu.edu
Location: same as above
Retention Requirement: At least 2 (two) years from their last date of entry
Regulation: FLSA
Storage Medium: Paper
Doc's Owner: Rita Lin - ext 5887; email: rlin@seattleu.edu
Location: Payroll Office
Retention Requirement: 4 (four) years
Regulation: IRS, SSA, FUTA
Storage Medium: Paper
Doc's Owner: Rita Lin - ext 5887; email: rlin@seattleu.edu
Location: Payroll Office
Retention Requirement: 4 (four) years
Regulation: IRS
Storage Medium:Magnetic tape
Doc's Owner: Rita Lin - ext 5887; email: rlin@seattleu.edu
Payroll records are stored in various formats; some are stored in a paper format, on microfiche, on line, or diskettes. Regardless of the the method, payroll records are generally available for viewing within 72 hours of receiving notice from any agency governing the processing. The Payroll Office destroys all documents legally not required for recordkeeping.