Schedulers

AY 24-25 Deadlines for UCOR scheduling (including any related cross-lists):

24RQ UCOR courses must be scheduled by 2/09/24

24FQ UCOR courses must be scheduled by 3/08/24

25WQ and SQ UCOR courses must be scheduled by 5/10/24

Caps for UCOR sections: 

Please use this chart when assigning caps to UCOR sections.  Certain lab sciences and studio arts may have different caps due to classroom space. 

*Each year before FQ registration, we determine how many Module I seats to open to returning students and how many seats need to be held for incoming freshman and transfer students. Since the majority of sections are for new students, we ask you to 0 cap these classes and we will adjust before preregistration. Any SUCCESS seminar will be 0 capped, and generally, cross-listed sections will be opened to continuing students.

**Certain studio arts and lab sciences may have different caps due to classroom space.

Core also adjusts caps on UCOR 2100 and 2500 sections depending on anticipated number of transfer students and SUCCESS sections run. We also adjust caps for online classes after consultation with advisors to control the flow of registration and hold seats for certain cohorts of students.   

When you are cross-listing a UCOR section, subtract the total number of seats the major class will be using from both the initial cap and the max cap to get your UCOR caps for that section.

• Example: The caps for a typical UCOR 2100 in FQ are 26/30 (Initial/Max). If THRS will be taking 3 seats for a crosslist in section 2100-03, the cap for that section will be 23/27.

See the section on cross-listing for specific instructions and guidelines on cross-listing. Caps for cross-listed departmental sections cannot exceed 25% of the total course capacity (i.e. 5 seats in Module I and 7 seats in Modules II and III).  

Finding Core courses in CLSS:  The Scheduling Unit for Core courses is "UCOR" or "University Core." If your department offers Core courses, you will have access to this scheduling unit. 

Course numbers:   All Core courses will use UCOR for the department prefix. The majority of UCOR subcategories have been eliminated. The only exceptions are UCOR 1810, UCOR 2910, and UCOR 2920. For all other courses please use the appropriate category (UCOR 1400, 1600, 1800, 3400, 3600, 3800). 

Courses eligible to be scheduled:   Visit the list of All Approved Courses. Courses are listed by departmental prefix.  Only courses that are on this list may be scheduled. 

Faculty assignments for Core courses:  You must make faculty assignments in CLSS. When adding a Core course in CLSS, the faculty member assigned to the course should be the same faculty member listed with the course in the Approved Core Courses list. 

The course approval process requires that faculty members either submit individual course proposals or agree to teach a course as proposed by another faculty member. However, we know that departments sometimes need to add new faculty members to existing courses. If you need to add a new faculty member to an existing course or submit a course for provisional approval, please see this document: Adding Qualified Faculty to an approved UCOR Course

Core section titles:  Remember that UCOR courses have a section title that is separate from the course title that is populated automatically in CLSS. You must add the Core section title in CLSS by clicking on the pencil icon next to Printed Comments. There is a field within Printed Comments for UCOR Title. Please enter your title here.

Individual section titles are restricted to 30 characters.  Use the exact short title for the course as it appears the approved list. If faculty would prefer a different short title than the one listed, please email core@seattleu.edu with both the original long title from the proposal and the short title they want to use.  Our office will confirm the change. 

Lastly, please do not include the title in the Printed Comments or the Comments to Scheduler fields.

Indicating the department offering the UCOR section:  Make sure to use the drop-down menu to select your department in the UCOR Dept Code field.  This is how we track who is paying for the section/staffing the section.  You will not be able to proceed in CLSS without selecting a UCOR Dept Code.

Time distribution:   Please attempt to distribute the Core courses offered by your department across the full range of available times and days.   When courses are scheduled we will compile the statistics on course times/days and work with departments and colleges to ensure students have a broad range of choices. You can use the visualize function in CLSS to check distribution of UCOR and major courses.

Guidance for Scheduling Online courses: The majority of RQ classes will be online and these must be scheduled as Asynchronous.

During the regular academic year, a course may only be scheduled as online or hybrid if requested by the Core office. All online classes must have CDLI approval. If a course and faculty member is CDLI-approved, they will appear on the Approved Core Courses list under the CDLI departmental prefix in addition to their regular departmental listing. 

No Module I courses during the regular academic year will be scheduled as online or hybrid. Module II and III online sections should be scheduled as Asynchronous.

Guidance for Scheduling Study Abroad sections: Study Abroad UCOR sections must be approved and agreed upon by the Core office and the department.

The initial cap must be set at 0 as the department/instructor will be responsible for enrolling students.

Printed Comments must include the following text:   SABD; PRM-INSR

Cross-listing sections: Departments may cross-list UCOR sections with departmental sections of the same course.   Please indicate the precise cross-listing information including section numbers in the Printed Comments field of both the UCOR section of the course and the departmental section of the course (e.g. X: UCOR ####-## or X: DEPT ####-##). As major sections roll over each year, be sure to update the UCOR cross-listing information in your major course.

You must make UCOR the primary or parent section in CLSS. Please follow these instructions when adding or creating a cross-list with UCOR:

• Create UCOR section and/or adjust the caps accordingly on the UCOR side and indicate the cross-list in the printed comments. Indicate “PARENT; Combined Max Cap=XX” in comments to scheduler. Put through workflow.
• Create or make any adjustments (caps, printed comments) to the major class and indicate the cross-list in printed comments. Indicate “CHILD; Combined Max Cap=XX” in comments to scheduler. Put through workflow.
• UCOR and Major courses must be entered by the UCOR deadline. The UCOR office will send a list of classes to be cross-listed to the University Scheduler during the admin lock period. When the schedule is released on MySU, please be sure to look at both sides of your cross-listings to ensure they are correct.
• If you need to make a change to cross-listed courses after they have been cross-listed, make this change to the PARENT. Then indicate in comments to scheduler “Also update Child” and include the cross-listed course number.
• If you need to cancel a set of cross-listed courses, cancel the PARENT and indicate in comments to scheduler that the child should also be canceled.
• If you need to cancel one side of a cross-listing, cancel that side and include a comment to scheduler stating that the other side should no longer be cross-listed.

Caps for cross-listed departmental sections cannot exceed 25% of the total course capacity (i.e. 5 seats in Module I and 7 seats in Modules II and III). If you want to assure that the seats in your cross-listed departmental sections are limited only to students in your department or those you choose to add, please remember to include MJR-ONLY or permission in the printed comments of the departmental section.

Printed Comments: For the majority of UCOR classes, printed comments will be blank. What needs to be in printed comments has shifted when we moved to MySU from SU Online. Here is a general breakdown of what you do and do not need to enter in printed comments.

Please make sure to include the following text in the Printed Comments field when creating the indicated courses. CLSS will not allow you to proceed without these comments and they must be typed out exactly as follows:

Other required printed comments:

• If you are cross-listing a course, you need to include that information (eg. X: THRS-2000-01).
• If a course has a required service-learning component, SRV-LRNG must appear.
• If a course is study abroad, SABD and PRM-INSR must appear.
• If a course has a lab or course fee, you do need to include this information.
• If a course is Hybrid or has an unusual meeting pattern or occasional online meetings, this needs to be indicated in printed comments.

Do not put the following in Printed comments:

• UCOR titles. These go in the UCOR title field only.
• Course Descriptions. The Core office posts all course descriptions on our Section Description webpage using the official descriptions we have on file.
• Minor codes (ex. WGST). Put those instead in comments to scheduler as they are not searchable in MySU.

Please adhere to the standard abbreviations and rules for printed comments indicated in the CLSS manual on the Registrar’s website.

Comments to Scheduler: Adhere to the standards in the CLSS manual for rooming requests and other information that goes in this field. Again, UCOR titles do not go here.