Important Information on Closing of Residence Halls for Spring Quarter

March 19, 2020

Housing and Residence Life (HRL) has shared the following information with students living in Seattle University’s residence halls.

Check-Out

All students have been asked to retrieve their items and complete the check-out process no later than 12 noon on Saturday, April 4, 2020. All students will have to remove their items and complete the check-out process by this time UNLESS an EXTENSION has been filed and approved [see additional information below]. All students will have two [2] check options.

  • Check-out during normal desk hours: All students who are still on-campus and/or able to return to campus will need to pack belongings before the check-out process can be completed. When available, you will be able to check out a cart to remove your items from your room and to your vehicle. After you have removed ALL of your items, please proceed to the front desk of your residence hall to fill out/submit the Express Check Out form and to return your key(s).
  • Check-out after desk hours: Students are still able to complete the room check-out process when the front desks are closed. Once all items are removed from the room, head down to the desk to complete the Express Check Out form and return keys [room, mailbox] in the small yellow envelopes provided. Please place your Express Check Out form and your keys in the metal lock box located near your front desk (signs will be posted). Don’t forget to also change your mail forwarding address which should be done on SU Online. 

During the check-out process please complete the following items in your room:

  • Remove all trash and food from your minifridge (please read below for trash drop off)
  • Remove all items from your room and ensure you have not left anything behind
  • Close all windows and pull your blinds up
  • Ensure your door is closed and locked upon leaving your room

Extension Past April 4, 2020

We understand that the COVID-19 situation is an evolving and changing situation across the country. If you are already out of your residence hall room but you have belongings still present, we are allowing flexibility for students and families to return to campus after April 4th for property retrieval and hall check-out. If you are interested and able to return to campus after April 4, please indicate that intention on the Spring 2020 Closing Form (please read below). Please note this will be approved on a case-by-case basis.

Check Out Time (Required)

On the Housing Portal, all students will be required to submit a Spring 2020 Closing Form (this includes students who have departed but have not yet checked out and removed their items). On this form they will be required to submit a date and time in which they anticipate coming and retrieve their items. This is required in order to better serve you and to proactively anticipate students arriving to campus to check-out.

Please follow these steps to fill out the Spring 2020 Closing Form

  • Log onto the Housing Portal
  • On the top gray bar click on “Change Requests/Processes"
  • Click on Winter 2020 on the Term Selector Page
  • Fill out the form and click “submit”

You will receive an email confirmation of your submission. Please arrive on the date and time you indicated on your Spring 2020 Closing form. If you plans change please contact Housing and Residence Life.

Exceptions to the Check Out Processes

We understand the circumstances which have resulted in the temporary closure of SU residence halls for the Spring 2020 quarter may cause an inconvenience to students being able to physically come back and retrieve their property. Because of this, Housing and Residence Life has provided for the following option:

  • Third-party family and friends - If you do not live in the Seattle area and have family or friends who live locally and are willing to come to campus and retrieve and pack up your items on your behalf, they will be able to do so. You will have to indicate on the Spring 2020 Closing form the name, contact information of the person who would be coming for your items, and time they will be arriving. Third party friends/family will not need to have the student’s keys. They will be escorted by a staff member to your room to gain entrance. If you wish to utilize this option please follow the instructions on the Spring 2020 Closing Form on the Housing Portal to record all of the required information.

Local Storage Options

We are working with a variety of companies to help assist you with this move. See below for some companies that might be able to make this transition a more positive experience.

  • Urban Storage— The option for on campus storage! In the same building with the Campus bookstore! For more information call (206) 973-2459 or go to their website
  • Dorm Room Movers— Dorm Room Movers are here to help you with the move-out during the recent changes in academic schedule. Dorm Room Movers has added FREE pick up dates for anyone who needs to store immediately. Storage pricing is per box or non-boxed items per semester. Have questions? Learn more and register, text (856) 369-3676 (sms:+18563693676) or call (888) 769-3676.
    • 20 percent off storage with coupon code (SeattleU20)
    • Climate-protected storage and 24/7 security
    • $100 coverage per box or unboxed item
  • U Haul— U-Haul is offering 30 days of free self-storage at U-Haul-owned and -operated facilities to help college students impacted by unforeseen schedule changes.
  • U-Haul Storage of Rainier Valley at 2515 Rainier Ave S.; call (206) 723-4365
  • College Boxes— Collegeboxes, the No. 1 student storage and shipping provider in the country, services Seattle University. Contact (866) 269-4887 or send an email to info@collegeboxes.com to learn when moving supplies can be delivered to your address and picked up for shipping or storing. Use promo code “EARLYMOVE” for 20 percent off your Collegeboxes.com purchase. For students seeking physical assistance during the move-out process, visit MovingHelp.com
  • Redhawk Dining— Redhawk Dining will be selling a limited number of boxes and packing supplies in C-Street and the Cave. You may use your dining plan to purchase these items.

Donations and Trash

Trash rooms on residence hall floors will be open and larger trash bins will be placed around every residence hall community. Please remove all trash from your room space and place in the trash rooms on the residence hall floor. If the trash room is full and or you have larger items, please take them to the trash bins placed outside the residence hall.

Donation bins will also be present in the lobbies of the residence halls in the event you would like to donate any items. Please only donate clothing in good condition, lightly used items (furniture included) and nonperishable food items. There will be specific locations outside the residence hall for you to donate furniture. If you have a third party family member/friend come, please ask them to also place items for donation in the appropriate areas and remove the trash.

Key return if you are not here to do the check out process in person

If you are not able to physically come in-person to complete the check-out process we are asking you to please return your room key to our office via mail. Please direct your mail to:

Housing and Residence Life
Seattle University
Campion 100, 901 12th Avenue
Seattle, WA 98122

In your envelope, please include a paper with your name, room number from this Winter Quarter, and your Seattle U ID number so we can properly log your key(s) back.

Packages

As you return to retrieve your items please remember to pick up any packages that may still be at your residence hall front desk. If there are any packages that are left here we will reach out to you by way of email. 

Looking Ahead

Housing and Residence Life will continue to operate during the Spring 2020 Quarter as well as throughout the Summer 2020 period. Please continue to check your SU student email regarding the following:

  • Room Selection for Academic Year 2020-2021
  • Any pending Integrity Formation Follow Up or Scheduled Meetings- Your Conduct Administrator will follow up
  • Housing and Residence Life Student Staff (RAs, DCs, DAs) training information for Fall 2020
  • DA and DC Hiring Application and Interview Process

We thank you for your patience and understanding in this complex time. We wish you a successful Spring 2020 quarter and we look forward to seeing you in the Fall 2020 Quarter. Please don’t hesitate to reach out to the Housing and Residence Life Office (housing@seattleu.edu or 206-296-6305) if you have additional questions.