Enterprise Content Management

Seattle University is taking a holistic approach to modernize  forms, workflow, and content management by: 

Implementing Softdocs’ Etrieve  Suite with electronic forms, workflows, and document repository to serve as the primary system on campus for official university forms.
Replacing  written signatures with secure virtual signatures through  DocuSign, accessible to those with or without Seattle U login credentials. 
Encouraging  the use of  Microsoft Forms and  Sharepoint  to create forms that are public-facing or require authentication with SU credentials. 
Adopting features in existing enterprise systems such as Colleague and Slate to replace legacy forms and processes.

Students will use Softdocs to submit forms online for routing through appropriate offices for approvals and actions. Example: Forms for changing major or declaring a minor will no longer require a student to visit various academic offices to acquire signatures.
FAFSA dependent students and their parents will use DocuSign to complete the FAFSA Verification form.
Strategic Planning groups use Microsoft Forms  to gather feedback and store in SharePoint.  
Students use Student Planning in  mySeattleU  to withdraw from a class, replacing a paper-based process that involved multiple offices and manual input.


Use Case	Contracts and agreements requiring validated signatures	Official university forms for business processes that involve requests, acknowledgment, and approval.	Lightweight self-service tool to create surveys, quizzes, and polls, and quickly see results as they come in.
Level of setup needed	Medium	High	Low
Integrated with Colleague	No	Yes	No
Target Audience	SU signatories and non-SU Account Holders (Parents, vendors, etc.)	Student, Faculty, Staff	Students, Faculty, Staff, and non-SU members for public-facing forms
Workflow	Yes	Yes	Limited with plugins
How do I set up a form	ITS Project Request	ITS Project Request	Sign in to Office 365-Forms
Where can I learn more?	Docusign Website	Softdocs Website	MS Forms Support Guide

If you would like to utilize Softdocs or DocuSign as a solution for your office, please submit a project request, so we can collect requirements and schedule the build.
For more information about MS Forms, SharePoint, and other productivity tools visit the ITS page on Microsoft 365.
If you have submitted a project request and have more questions, you may contact Genna Magnan gmagnan1@seattleu.edu.