In accordance with the Contract Review & Approval Policy, all contracts funded with external funds must be approved by OSP prior to routing it for execution by either the contractor or SU’s designated signatory
Subawards are the contracting mechanism issued to subrecipients of your grant funds. A subrecipient is an external collaborator(s) whom contributes to the scientific or programmatic agenda and decision-making of your sponsored project.
Click here for guidance on subawards
Subcontracts are contracts issued to an individual or entity hired in a professional capacity to provide specific expertise in the technical area of the project or provide a specific service necessary to carry out the project for a specified period of time under a sponsored agreement. SU has the right to control or direct only the result of the work and not what will be done and how it will be done.
Click here for guidance on subcontracts
To help determine if an external individual or entity is a subaward or subcontract, please complete the Subrecipient or Contractor Checklist or contact the OSP.
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Classification |
Relationship/ Role/ Characteristics |
Decision Making Authority |
Agreement type |
Pay type |
Related Policies & Forms |
|
Subaward/ subrecipient |
External institution or organization where the collaborating co-PI or key personnel is employed |
Has responsibility for programmatic decision-making |
Subaward Agreement Federal Non-federal |
Invoiced per contract; typically cost reimbursable at SU |
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Consultant or Independent contractor |
An individual hired in a professional capacity to provide specific expertise in the technical area of the project or provide a specific service necessary to carry out the project for a specified period of time under a sponsored agreement. SU has the right to control or direct only the result of the work and not what will be done and how it will be done.
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None |
Independent Contractor Agreement + insurance certificate + W-9 |
Via Independent Contractor form in ProcureSU |
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Fellow |
An recipient/individual participating in an educational training for a particular term as specified in their MOU. No deliverable or responsibilities are required of the Fellow. Fellows may include students, scholars, and scientists from other institutions, individuals from the private sector, teachers and state or local government personnel. Employees of the Seattle University are not eligible to receive participant support. |
None |
Participant Agreement (MOU) + W-9 |
Via Independent Contractor form in ProcureSU |
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Participant/ Trainee |
The recipient, not the provider, of a service or training associated with a workshop, conference, seminar, symposium or other short-term instructional or information-sharing activity. Participants may include students, scholars, and scientists from other institutions, individuals from the private sector, teachers and state or local government personnel. Employees of the Seattle University are not eligible to receive participant support. |
None |
Participant Agreement (MOU) + W-9 |
Via Independent Contractor form in ProcureSU |
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Vendor |
Provides procured goods - no contract, no flow throughs (though purchase must be allowable) |
None |
Quote (as required by procurement policies) |
Via ProcureSU with back up documentation (invoice or other) |