It's important to remember that hiring a student employee is hiring an employee, and university policies and government labor laws apply to student employees. Additionally, being hired as a student employee can provide students with an example and expectations for what a hiring process should look like. Supervisors and on-campus employers play an important role in making the hiring process a seamless one. Follow the steps below to conduct your hiring process and email studentemployment@seattleu.edu with any questions.
All on-campus jobs are required to have a job description. Student Employment seeks to provide students with job descriptions that outline clear expectations for the job and are reflective of the meaningful work that student employees do and the competencies and skills that they gain and hone.
Use the job description toolkit to draft a job description that provides clear expectations and is intentionally designed for career development. The toolkit includes:
Handshake is the university's job search platform for all students/alumni. Posting to Handshake ensure that job opportunities are accessible to all students.
On-campus jobs are posted to employer account on Handshake called Seattle University On-Campus Employment. If you need access to this account, please email studentemployment@seattleu.edu.
On-campus employers are responsible for conducting their own hiring process. We encourage on-campus employers to consider the following best practices when conducting their hiring process:
The Student Employment Actions Form (SEAF) initiates the student hire. It provides the details of the job and requires review and signatures from the Supervisor, Activity Manager (financial/budget manager), and the Student. Much like hiring staff/faculty, you should determine the start date before initiating the hire so that students have an expected start date and you can prepare to welcome, orient, and train them as new staff on your team.
SEAFs are reviewed by Student Financial Services to review work-study eligibility and Student Employment to review student employment eligibility, job postings, titles, descriptions, and clearance to work per new hire paperwork completion.
SEAFs are required to be submitted at least 10 days prior to the start date to ensure time for processing.
To view the status of SEAFs that you have submitted or signed:
New hire paperwork includes the I-9, W-4, and Direct Deposit Form. Per federal law, I-9s must be completed on the start date or sooner.
After signing the SEAF, students who do not have an I-9 on file will receive an email with instructions to complete their new hire paperwork on or before their start date. Please help us ensure that this process goes smoothly by providing your new hires with the instructions below and reminders.
On the first day of work, supervisors are responsible for ensuring that your student employee has completed their I-9 and is cleared to work. You can check the status of the I-9 in the I-9 field on the SEAF. You can see SEAFs that have been submitted or signed by you on forms.seattleu.edu under 'Activity' in the left menu. Please email studentemployment@seattleu.edu if you have any questions.
The instructions students will receive upon signing the SEAF are below - feel free to send these to your new hires! For international students who do not have an SSN, please refer to the International Students page.
Visit the I-9 website for additional details about I-9s and acceptable documentation. Most students who are U.S. citizens bring the following:
International students should bring the following:
1. Student employees should complete the following required trainings. Please note that student employees do not have access to EngageSUupervisors will need to provide these links to student employees and request the completion certificates to verify completion.
2. Request a student employee email address and access to other technology using this IT Service Desk Form. Please note that all student employees who conduct email for work and access university technology should utilize a student employee email for security and data confidentiality purposes.
3. Provide orientation/training/guidelines. We recommend going over the following (this is not an exhaustive list):