The College of Education recognizes the importance of supporting students with their education. This page provides common policies and forms used by students. Step-by-step instructions are provided to students and faculty on how to complete these forms. Academic forms, which are generally initiated by the student, can be found here. This same site will also provide forms that are initiated by faculty and staff. These forms are listed as “Staff and Faculty Forms”.
The Incomplete (I) grade is a temporary grade indicating that work in the course was acceptable, although a required portion of it was not completed because of illness or other serious circumstances beyond the student's control. The I grade may not be used for the convenience of the faculty member or student. If a student has quit attending without withdrawing from the course or contacting the instructor in writing, the appropriate final grade is an F.
Steps:
The College recognizes that life may require a natural interruption of studies. Students may take a Student Leave of Absence (SLOA) for up to four quarters. Additional requests beyond four quarters are addressed individually on a case-by-case basis by the associate dean.
Steps:
Although the advisor need not sign, additional signatures may be required (e.g., if the student is receiving financial aid or scholarships, etc.). The associate dean must approve of any SLOA request. To return, students must notify their faculty advisor and associate dean to reenroll at SU prior to the start of the quarter.
Students may complete the Withdrawal Request (e-form) if they intend to depart with no intent to return. Although no one from the College needs to sign the form, additional signatures may be required (e.g., if the student is receiving financial aid or scholarships, etc.). Students will not have access to financial aid, registration, housing, and other campus services.
Steps:
Graduate students who do not register for three consecutive academic terms (excluding summer) by the census date of the third term may be administratively withdrawn by the Office of the Registrar. Students who are administratively withdrawn must apply for readmission.
A Hardship Withdrawal allows students to withdraw from one or more classes in a given term, and results in the assignment of an HW grade. Hardship Withdrawals are reviewed for approval by the Associate Dean in situations in which one or more of the following has occurred: (1) incapacitating illness or injury to the student, (2) a catastrophic event involving the student (3) catastrophic illness in the immediate family or (4) death of an immediate family member.
Steps:
There is a separate tuition refund process that is available through student financial services that coincides with the hardship withdraw. Refunds are based on normal refund schedule for each quarter. Students can appeal this for the following reasons: three days of hospitalization, death in immediate family and on a case-by-case basis.
Steps:
Please see the Fillable Forms Instructions for instructions on how to complete the forms. For e-signatures, see How to Create E-Signatures on PDF Forms.
Topic |
Policy Links & Resources |
Form(s) (if relevant) |
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Conduct |
Student Code of Conduct |
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Academic Integrity |
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Professional Conduct in Field Experiences |
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Sexual Misconduct & Title IX |
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Nondiscrimination |
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Degree Completion |
Degree Requirements |
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Change of Major / Update Catalog Year |
To update your catalog year, contact your advisor. | ||
Probation & Dismissal |
Academic Probation Dismissal Appeal GR (2005-3) - SU (the COE process outlines COE appeal-specific processes) |
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Graduation & Commencement |
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Disability Accommodations |
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Courses |
Grading |
Academic Grading Grievance (2004-7) |
For grade change requests or extension, including changing grading type, see your instructor or faculty advisor. |
Late Add |
Registration Change - Petition to the Dean (e-form) (current quarter late add) For past quarter add, contact your instructor or advisor. |
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Late Drop / Withdrawal |
Late Drop - Petition to the Dean Fillable Form Withdrawal Request Fillable (e-form) For all late drops for current or past quarters, or withdrawals for past quarters, contact your advisor. For all withdrawals for the current quarter, graduate students can withdraw on their own through SUOnline. |
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Transfer of Credits |
To request a transfer of credits, see your advisor. |
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Repeated Courses |
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Dual Enrollment |
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Course Time Conflict |
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Credit Loads |
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Independent Study, Directed Study, Internships |
Independent-Study,-Directed-Study-or-Internship-Request-Form - Fillable |
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Leave & Withdrawal |
Leave of Absence |
To request a leave of absence, see your advisor. |
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Withdrawal |
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Withdrawal - Hardship |
To begin the hardship withdrawal process, see your advisor. |
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Records & Reference Requests
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Education Record: Permission To Release Inspect-and-Review-Educational-Records-Request Form |