All proposals, letters of intent, pre-proposals, subaward commitments and unfunded research-related agreements and contracts must be signed by Seattle University's Authorized Organizational Representative (AOR) as outlined in the Policy on Delegation of Signature Authority. The OSP will facilitate the AOR review and approval following the process outlined below.
Please contact OSP early and often for our review of the program requirements to determine the extent of internal review.
OSP involvement and a Proposal Transmittal Form (PTF) is required for all full proposals to an external entity, when the potential award will be administered by Seattle University and/or the proposal is required to be submitted by the institution.
If the proposal is submitted by an individual AND the corresponding award will be made to the individual, it is not required to be submitted through OSP.
The PTF is also required for all letters of intent and pre-proposals ("pre-applications") when one or more of these is true:
If a PTF is required at the pre-application stage, it will be required again at the full proposal stage if any significant changes have occurred within the budget, personnel, or scope of the project.
If the pre-application does not meet any of the above qualifications, the PTF is only required at the full proposal stage. However, OSP must receive a final copy of the submitted pre-application.
If a letter of intent, pre-proposal, subaward commitment, or proposal is submitted without a PTF, and thus without institutional reviews and approvals, the University holds the right to decline the grant or contract if awarded. A PTF will be required after the fact for any proposal submitted without one.
The PTF and proposal package must be submitted to OSP 5 business days in advance of the sponsor deadline.
Please see the Document Review Process Policy for more information about SU's signing authority.
Notice of Intent to Apply form
Submit a Notice of Intent to Apply using this online form as soon as you decide to pursue an opportunity. A Sponsored Research Officer will connect with you shortly thereafter to review the required proposal components, discuss next steps, and provide resources that are available to support your proposal effort.
Conceptualize your project and develop the proposal documents.
OSP staff are available to discuss approaches to framing your project’s aims and activities in order to meet sponsor objectives, developing the project’s budget, providing feedback on narrative components (time permitting), and ensuring compliance with sponsor requirements and guidelines.
For proposals to private sponsors, OSP works alongside colleagues in the Office of Corporate and Foundation Relations who support investigators in conceptualizing your project and developing your proposal.
Proposal Development Resources
The Office of Sponsored Projects (OSP) requires all proposals to be received by start of business (9am) 5-business days prior to the sponsor deadline.
Proposals not submitted to federal sponsors and not including cost share or subawards may be considered for a 3-business day deadline at the discretion of the Director of OSP.
Please note your college/school/division’s internal deadlines ahead of OSP’s internal deadline (i.e. a college-specified deadline of 5-business days prior to OSP’s deadline is equivalent to a 10-business days prior to sponsor deadline) – consult with your Dean/division leader for this deadline.
Please review the complete OSP Proposal Review & Deadline Policy
Submit the proposal, celebrate your hard work and await a decision!
Once institutional approval is complete, the OSP team is available to assist with submitting the proposal as needed or required.
If awarded, OSP works with the investigator to negotiate the award and set-up the project for its eventual success.
| Required Proposal Forms | Details |
|---|---|
| Proposal Transmittal Form (PTF) | The "PTF" is required for all proposals. |
| PTF Addendum A_Additional SU Personnel | Addendum A is required for each named SU faculty of staff on the project |
| PTF Addendum B Cost Share | Addendum B is required for all proposals with cost share included. |
| PTF Addendum C Export Control Checklist | Addendum C is required for all proposals with potential export control matters |
| PTF Addendum D Foreign Travel | Addendum D is required for all proposals including foreign travel |
| PTF Addendum E Harassment Notification | Addendum E is required for all named personnel on an NSF or NIH sponsored proposal |
| Addendum F is required when more than 50% of the project is conducted at an off-site/off-campus location (does not include telework; see addendum for full definition). | |
| Research Safety Plan | This is required at the time of proposal submission for all proposals to the National Science Foundation with an off-site or off-campus research component (defined as data/information/samples being collected off-campus or off-site, such as fieldwork and research activities on vessels and aircraft). |
| FCOI Disclosure eForm | This disclosure is required on an annual basis for each PI or Senior Personnel on a proposal. |
| FCOI Disclosure Attachment | Complete a FCOI Disclosure Attachment for each external entity in which there is a significant financial interest or for each asset in which you have an interest. Submit all forms together. |
| Budget Template for Federal/Public Funding | Please use this budget template for proposals submitted to public funding sources (federal, state, etc.) |
| Budget Template for Private Funding | Please use this budget template for proposals submitted to private sponsors |
| Budget Justification Template | Please use this budget justification for all proposal budgets |
| Subrecipient Commitment Form | This form is required from a subrecipient/subaward (external collaborator) in addition to their scope of work, budget, budget justification, and other documents as required by the sponsor. Please see the section on Subaward vs. Subcontractor for more details. |